Students preparing to enter internship experiences in KHS 496 must complete several requirements and provide accompanying documentation. Documentation of completion of these requirements is maintained both with a paper document as well as electronically. Folders are maintained in the internship coordinator’s office for certain paper records such as original copy of a criminal background check. Exercise Science Student Internship records contain documentation of the following requirements.
All Kinesiology and Health Sciences students are required to submit required information via the online internship application and the online internship portfolio found on the internship web page.
Please read carefully and follow the instructions below for completing each item for the Exercise Science Student Clinical File.
The due date for all requirements will be noted at the internship meeting.
I. Health Requirements
The department’s health requirements conform to College, Affiliate Agency, and current recommendations of the Advisory Committee on Immunization Practices (ACIP) for health care workers. Health requirements for Exercise Science students are subject to change as new recommendations or federal/state regulations emerge. Affiliate agencies may require additional health protective testing. Course leaders will keep students informed of any new requirements. Documentation of the student’s fulfillment of health requirements is a required part of the Exercise Science Student Internship File. All required documentation must be filed in a student’s record before the student is permitted to begin an internship.
Physical examinations, serological testing, and vaccinations may be obtained from a health care provider of the student’s choice or from TCNJ Health Services. Health Services is located on campus at 107 Eickhoff Hall. Although Health Services does not charge for professional services (physical examinations), there is a fee for laboratory testing and vaccinations. Student insurance substantially reduces the cost of these services. Contact Health Services at (609) 771-2483 for more information or for an appointment.The following documentation is required to complete satisfy health requirements for internship education:
- Physical Examination – A physical examination within 1 year of internship semester is required prior to beginning an internship.
- Mantoux Test (PPD) “TB test within 5 years of internship semester” – Prior to beginning an internship. A chest X- ray is required of those students who have a positive PPD within the last five years.
- Hepatitis B Vaccination Series – Completed Hepatitis B immunization series (three immunizations or titer) or signed waiver. These vaccinations or antibody testing may be obtained from your primary care provider or from Health Services (there is a fee for the vaccines and laboratory.)
- MMR – Two (2) MMR (mumps, measles, and rubella) immunizations or titers for measles (rubeola) and German measles (rubella.)
- Varicella – Varicella (chicken pox) vaccination is required for students who do not have a history of this disease or whose history is uncertain. Serologic testing for immunity against varicella is available at Health Services for those students with uncertain histories of the disease.
- Tetanus Immunization – Proof of tetanus booster within the last 10 years. “TDAP or DTAP” etc.
Note – Annual Influenza Vaccination (Flu Shot) is required, (no new formula for summers, and next fall’s is not out yet, therefore, you can’t submit this quite yet for summer and fall internships).
II. HIPAA Training Requirements
III. CPR (Cardiopulmonary Resuscitation) Certification Card
Provide a copy of a current Professional CPR/ AED certification card. It is the student’s responsibility to obtain and maintain CPR certification throughout the internship experience. Evidence of current certification must be submitted as part of the Exercise Science Student Internship Folder.
A student whose CPR certification has expired will not be permitted to begin internship experiences. You must be certified through the American Heart Association OR Red Cross. There MUST be an in-person component.
IV. Criminal Background Check
Standard HR 1.20 promulgated in 2004 by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) in the Comprehensive Accreditation Manual for Hospitals: Official Handbook requires hospitals to verify the criminal background of students and volunteers as well as hospital staff. Pursuant to Standard HR 1.20, a criminal background check is required for each student to participate in internship experiences with clinical affiliates. Each student shall complete and submit the required form along with the appropriate fees.
Students must complete and pass a Criminal Background Check in advance of internship education.
KHS students must use “IdentoGo”, the background check service from the company Morpho Trak which is the company that is contracted by the NJ State Police to conduct background checks and fingerprinting.
When you go to the IdentoGo website and follow their link to make a fingerprinting appointment, you should find that the process begins with entering the “service code” which is: 2F1BJG. Then just follow the instructions to make the appointment, and any further “codes” that they ask for should be within the following PDF document.
The company is called IdentoGo by Morphotrust, access their website to make an appointment here: https://www.identogo.com/locations/new-jersey
*** As of Summer 2021 you should no longer require the universal fingerprint form. If you have problems, contact me through email me and I will send you a PDF Document “Universal Fingerprint Form” to make your appointment, as it has the necessary codes required. The “ORI” is NJPRR0000, and the “category is PRX.
***Important– once you complete your fingerprinting appointment, typically within 72 hours your background check is complete. However, IdentoGo is VERY BAD at posting it for you- so you can IGNORE their instructions, and instead go directly to the NEW JERSEY STATE POLICE BACKGROUND CHECK web page, and log in there to download it. THEY ONLY KEEP YOU BACKGROUND CHECK AVAILABLE FOR ABOUT A MONTH- SO YOU MUST DO THIS PROMPTLY.
V. Drug Testing
Kinesiology and Health Sciences majors are now required to complete drug testing in advance of participation in internship education, effective March 2009. The Department of Kinesiology and Health Sciences has added this requirement to comply with the growing number of clinical agencies that mandate drug testing for students placed at their sites. Documentation of results will be shared with clinical agencies as appropriate and will be maintained by the school in a locked, confidential file.
Please be advised that failure to complete drug testing or a positive test result may prevent completion of required internship education and/or result in dismissal from the major.
Kinesiology and Health Sciences planning to enroll in KHS 496 must complete and pass a drug test (Five-Panel Non-DOT) and have documentation submitted to the Internship Coordinator by the deadline for all other required documentation in the Exercise Science Student Internship Folder.
Students are responsible for scheduling and purchasing drug testing. For your convenience, we have arranged for to provide testing for TCNJ students at a group rate of ~ $95.00, price subject to change (credit or debit card, or money order) at Capital Health, Occupational Health Center, 4065 Quakerbridge Road, Ste. 104, Princeton Junction,NJ 08550, 609.689.5750.
You may choose to have the required drug test (Five-Panel Non-DOT) performed by an agency of your choosing, as long as it is fully certified with trained staff that meet certification requirements for federal drug collection and testing. If you choose this option, you must notify Mr. Noah Beller in advance and provide the facility with written authorization to fax your results directly to the Kinesiology and Health Sciences Department at (609) 637-5153.
***As of now despite the legal status of marijuana changing in New Jersey at the state law level, we have not yet received an update in our policies, and therefore at this time you must test negative for marijuana***
THE CORPORATE HEALTH CENTER
A Service of Capital Health System
Drug Testing Procedure/Process Non-Federal Drug Testing
The following represents a general overview of the drug collection and testing process (5-Panel Non – DOT) performed at The Corporate Health Center (TCHC).
Registration
–Drug testing should be scheduled in advance by calling the front desk at (609) 689-5750. Students need to provide positive photo identification i.e. driver’s license, company badge, military ID. If a photo ID is not available, 2 forms of signed ID are required and TCHC will take a Polaroid picture for the file.
Payment
–Students are required to pay for services at time they are rendered. The student will be instructed by the drug screening service in payment methods.
Drug Test/Laboratory
-TCHC collects and tests for the same 5 drugs (Amphetamines, Cocaine, Marijuana, Opiates and PCP) for a 5-Panel Drug Screening and are tested for under federal guidelines. The screen and confirmation test levels are the same as the federal levels. These tests closely mirror the Federal guidelines for testing and collection and are performed by the same laboratory that is certified to perform federally mandated drug tests.
***CURRENTLY, STUDENTS CANNOT TEST POSITIVE FOR MARIJUANA***
Collection Process
-Collectors are fully trained and meet certification requirements for Federal collections.
-Collection personnel will explain the collection process to the students.
-Students will not be asked to list any meds they are taking; this is addressed in the MRO process listed below.
-Students will complete a Chain of Custody form that will go with the specimen.
-Students will remove outer clothing i.e. jackets, hats, heavy sweaters and be asked to leave hand carried items in a secured change-type room.
-Students will wash their hands before providing a specimen.
-Students will be instructed to provide a urine specimen in a private bathroom.
-Specimens will be checked for temperature and color.
-Specimens outside temperature range or suspected of tampering will be packaged, and a second, “observed” (same gender) urine collection will be done.
-Specimens will be sealed and placed in a packet with the Chain of Custody form for pickup by the laboratory; specimens are picked up daily.
Results
–Results should be emailed to the internship coordinator, Beller2@tcnj.edu DIRECTLY by the company performing the drug screening.
-The internship coordinator reviews positive laboratory results. The MRO contacts the donor by phone and interviews the donor to determine if there is a legitimate reason for having a positive result (i.e., legal prescription). If the MRO can verify the legitimacy of use, the test will be reported to the representative at The College of New Jersey as a negative. Otherwise, a drug screen will be reported to the representative designated by the College of New Jersey as a positive drug result.